The Bluegrass Sneak
Kentucky - Level 1 Trip
July 15 – 17, 2010
Updated July 7, 2010
Costs for the Trip
Costs for the trip are being finalized, but are estimated to be $100 to $130 per person. Total cost may be reduced based on the number of Scouts attending. Final cost will be announced within a few days.
Total payment is due by Tuesday, July 13. Final cost will be announced before then.
These costs will cover transportation, lodging, meals, and destinations. Parents will likely want to send additional money with their scouts for things such as souvenirs, vending snacks or drinks, additional money for food beyond what the trip costs will cover, etc. (More information about the extra funds addressed below in FAQs.)
(subject to change of course)
1. What should we pack?
Here are a few items you can begin to think about packing. We will have limited space for gear so we want to go light. Ideally, each of us should have just two items—a bag (soft-sided baggage packs tighter in the vans) and something to sleep on. Getting all your sleep gear in the one bag would be even better.
2. What about food?
Breakfasts: Most mornings, we will eat breakfast before heading out for the day’s activities. We will have assorted cereals, muffins, milk, juice, and fruit.
Lunches and Dinners: We will be eating out or pack a sack lunch for all meals, and we will avoid junk food as much as practical. We will try to find places that offer a variety of foods and encourage the Scouts to eat well-balanced meals.
PLEASE begin explaining to your Scout the basic rules/etiquette of tipping at restaurants. (On past trips, some Scouts have stiffed some waitresses, and we don't want to do that).
Food Subsidy: A large portion of the trip fee is returned to each Scout in the form of a food subsidy. Each morning, everyone will be provided $10 for lunch and $15 for dinner we will be buying that day (adults too).
For most meals, $10 will cover the cost. For younger, smaller Scouts, the subsidy may cover all the costs. For older, bigger guys, however, the subsidy may not be sufficient to cover their appetite. Parents should decide how much additional food money to send with their Scouts.
FYI: each scout keeps the meal money even if they spend less. So, if a Scout gets $10 for lunch and $15 for dinner but only spends $7 for lunch, he will have $18 available for dinner.
By providing the daily subsidy, we hope to encourage responsible money management without risking someone blowing all the trip cash in a day. Please begin talking to your Scout - especially if you have a younger one - about planning and budgeting. If they get $25 in the morning to cover lunch and dinner, spending $14 on lunch with two milk shakes is not prudent. Again, as noted earlier, they need to budget for tips as well. Its a learning process.
This is being finalized, but the intent is to use a campground in the Bowling Green/Mammoth Cave area.
We will be using the patrol method during the trip. A Senior Patrol Leader and multiple Patrol Leaders will be selected closer to the date of our trip. The Patrols will be kept small to make it easier for the Patrol Leaders to coordinate/organize their guys.
The idea of the patrol method is to maximize the opportunity for things to be Scout-run and for leadership experience. As always, Scouts should discuss their questions or concerns first with their PL, then the SPL, and finally the adults. In turn, if adults want the Scouts to do something, we will first go to the SPL, then the PL's, and then to the Scouts directly.
When we leave, all Scouts must be in Class A shirts - tucked in - with khaki or denim shorts/pants. We will wear Class A's until we get to our evening destination. Scouts will also likely wear the Class A shirt later in the week. That decision will be made between the adults and the trip's senior patrol leader.
The summer camp class B t-shirts (the new blue ones) should be brought and worn for this short trip; each Scout should still have two from camp. Those who did not attend camp may be able to obtain them as available. They make it much easier to keep track of each other in crowds if we are all wearing the same color.
Clearly, not all Scouts have an ample supply of other Class B shirts, so its okay to wear other appropriate shirts. As this is a Scouting trip, shirts should not include images or wording which would reflect poorly on the Troop or BSA.
The Scouts may want to bring money for extra meal costs, souvenirs, and/or snacks on the road. Parents may give any additional money to the Scout to manage or to our designated banker for the week to distribute daily.
If you want to give money to the banker, please:
It is imperative that the extra money be handled this way as we will be distributing regular meal money each day plus the extra money to many other scouts.
Please complete the Medication Form linked below if your Scout needs to take medications during the trip. Put the form and the medications inside a plastic Ziploc bag with his name on the outside. Please give the bag(s) to the coordinating leader as we pack the vans on departure day. The Medication Form can be downloaded and printed from here.
Exact timing and location are being finalized. Plan to arrive packed-and-ready to check-in luggage and Scout, and load to leave. Our meeting time has not been decided. It will be communicated by e-mail.
This will be determined at check-in. Scouts will not be able to switch vehicles once we start, as we must be able to keep track of each Scout. The trips, however, are short so this should be manageable. Scouts hopefully will make new friends on this journey.
Adults in each van will do a head count every time we load - wheels do not roll until everyone is counted.
We will meet at the Barn at the announced time, take roll, discuss certain scout responsibilities and adult expectations, hold a final question-and-answer session, and will depart shortly therafter.
Our arrival time is not yet determined, but will announced in advance of leaving. As we approach within an hour of arrival, we will have the Scouts start calling home to give people a clear estimate of when we will make it to the Barn.
Each Scout will be representing Boy Scouts of America, Troop 137, and the city of Franklin. As such, each Scout is expected to follow the Scout Law. In addition, Scouts are expected to respect the leadership of the Patrol Leaders, Senior Patrol Leader, and adults accompanying the trip. Disrespect of others, bullying, theft of another Scout's property, vandalism, bad language, etc. is not acceptable Scout behavior and will not be tolerated if it happens on the trip.
06 Apr 2012 MSS